J. A. Coles School PTA Committees & Sub-Committees
Event Committees (Fall through Summer)
Coles School Harvest Festival
(2 Chair people, assistants, volunteers)
The Coles School Harvest Festival will take
place on a Saturday in October at Coles School. Students and their families
are all invited to join a day of fun fall activities, such as, pumpkin painting,
making a scarecrow, pony rides, games, food, making Halloween and Thanksgiving
crafts, just to name a few. Parents, older siblings, family members, are needed
to work one of the two shifts (each shift will be 1 hour and 45 minutes). The
volunteers are needed to assist the children with the all the activities. Lastly,
we need a few volunteers to help set-up and clean up.
Book Fair
(2 Chair people, volunteers)
There are two major book fair events. One is
in October and the other is in the spring. The October book fair is held during
the daytime and then again in the evening. There are two chair people assigned
to this committee. Their responsibilities are to organize the book fair, advance
books sales and volunteers. The book fairs need volunteers for the following
duties: help set up and inventory books prior to fair, assist children and/or
parents in the selection and purchase of books, help fill book orders.
School Pictures (2 Chair people, volunteers)
This committee organizes the taking of school
pictures. They must evaluate the best vendor and coordinate the schedule with
the Principal.
Sunshine Welfare
(2 Chair people, volunteers)
This committee organizes the Thanksgiving food
drive held in November. Volunteers are needed to help sort food, pack and deliver
boxes.
Pet Food Drive (1 Chairperson, volunteers)
This committee also organizes a pet food drive
that is held in the spring. Volunteers are needed to help sort food, pack and
deliver boxes.
After School Enrichment Program
(2 Chair people, volunteers)
The program starts the second Thursday in January.
It is held Thursdays from 3:00pm-4:00pm for a 5 or 6 week period. Volunteers
teach age-appropriate courses that allow children to explore a variety of interests
that include art, foreign language, science, childcare, writing, games, etc.
All of these courses have easy to follow instructions. New ideas are also welcome.
There are two chair people assigned to this program. The chair people are responsible
for taking care of student registrations, course offerings (based on available
teacher volunteers) and weekly attendance.
Super Science Saturday/Science Fair
(2 Chair people, volunteers)
The Super Science Saturday (SSS) is a hand’s
on learning experience for the students. We hope to have approximately 20 stations.
Each station will have a different experiment and will be run by a parent, guardian
or other adult family member. We are hoping to get some support from parents
that work for the larger companies like Lucent, Merck and Schering, to name
a few. Some companies may even donate experiments. We are planning to have food
and maybe T-shirts for sale to help offset the cost of the SSS.
Chemical Dependency
(2 Chair people, volunteers)
This committee organizes the “Think Purple”
week activities in March. The committee chair people plan and implement grade
appropriate activities that focus on healthy living. This committee also supports
the SPFHS students with “Hearts & Hands” and “Caring Candles”
programs in June.
Variety Show (2 or more Chair people, volunteers)
The show is held on a Saturday afternoon and/or
evening in April or May. This show is theme-based entertainment with acts grouped
by grade. There is a snack and refreshment area to generate money as well as
an ad book. The chair people are responsible for the production of the show,
coordination of directors, organization of ad book and advance ticket sales.
This is a very large production in need of volunteers to help with after-school
rehearsals, help backstage during the performances, work on scenery, work at
the snack and refreshment table and work on the ad book (program).
Earth Day (2 Chair people, volunteers)
A one-day celebration is usually held in the
middle of April. Volunteers are needed for each class, to help present a pre-planned
activity. New ideas are always welcome, but past activities have worked very
well also. The chair people need to coordinate the schedules with the principal
for each grade level, have materials ready for presentation, and organize volunteers
for each class.
Environmental Education
(2 Chair people, volunteers)
This is held during the school day in October
& May. It is the responsibility of the chairperson to plan grade appropriate
activities and help classes with planting and weeding around Coles School during
school hours.
Family Life & Health (2 Chair people, volunteers)
This consists of multiple evening events held
throughout the year. Each event will center around a healthy, family-oriented
activity. The chair people are responsible for planning the activities and coordinating
any volunteers that are necessary.
Plant Sale (2 Chair people, volunteers)
This is held the Friday prior to Mother’s
Day. The chair people are responsible for organizing the event. Volunteers are
needed to help unload the delivery truck and set up the day before (daytime).
Volunteers are also needed to help children with plant selections during school
hours and after-school pickup time.
Field Day (2 Chair people, volunteers)
This is a field day coordinated by the Physical Education teacher and School
Nurse. It is held in mid-late May or June. The chair people are responsible
for coordinating any parent volunteers that are necessary as well as any refreshments
needed. Depending on the budget there may be the ordering t-shirts. This involves
coordinating the ordering and delivery of the t-shirts to the students, teachers,
staff and volunteers.
Young People’s Theatre
(2 Chair people, volunteers)
This committee works with other school representatives
throughout the district to develop and present four musical/theatrical venues
for family entertainment. Professional performers present the programs at the
high school.
Coles Kids Care
(2 Chair people, volunteers)
This committee organizes charitable activities
in which the children get involved directly. Coles Kids Care began in 2001 with
the students stuffing Halloween treat bags for less fortunate children.
Family Directory
(Chairperson)
The chairperson creates a family directory that is distributed to everyone in
the school. It consists of class lists, student’s names alphabetically
with address, phone numbers and email addresses. The chairperson collects the
information in the beginning of the school year and then publishes the family
directory with all submitted information. Listing in the directory is strictly
voluntary.
4th Grade Recognition
(2 Chair people, assistants, volunteers)
The Fourth Grade Recognition Committee works
during the entire school year to plan and host special activities designed to
make the students’ last year at Coles a memorable one. In the past few
years, the committee has focused on memory books (yearbooks), tee shirts, and
an end-of-year celebration. Memory book planning starts in September and involves
collecting photographs, write-ups, etc., to put in the book. Tee shirts need
to be sized and ordered for the spring. The end-of-year celebration requires
planning and coordination, as it has traditionally been a luncheon. A fair amount
of correspondence is required between the committee and teachers, parents, students
and the office staff. Volunteers are required to work on various aspects of
the memory book and the luncheon.
Scuttle (Editor)
The editor is responsible for putting together
the various articles from PTA chair people, Cole’s staff, and any other
pertinent material information. It is a monthly newsletter and needs approval
from the principal before it is sent to the parents. Need to be comfortable
with word processing.
Hospitality (1 Chairperson, volunteer bakers)
This committee provides baked goods and refreshments
for PTA functions. These involve the monthly PTA meetings as well as some daytime
and evening activities. The chairperson is responsible for coordinating the
set up and clean up of the refreshments as well as making sure the food and
beverages are provided when needed.
Library (2-3 Chair people, volunteers)
Our media center is a bustling, vital hub of
Coles School. Volunteers are needed to check books in and out and to place them
back on the shelves. A typical time commitment would be twice a month for one
of the following time slots: 8:35-10:15, 10:15-12:00, and 12:45-2:55. We welcome
back experienced workers as well as new volunteers (a brief training session
will teach you the necessary skills). The two chair people are responsible for
the coordinating the schedule of the library volunteers and ensuring library
coverage. This is done throughout the school year.
Room Parents (2-3 Chair people)
The room parents provide communication between
the school and home (e.g. school-closing phone calls). Also, the room parent
coordinate class parties and help supervise class trips. They also assist the
teachers and PTA as needed. There are generally two room parents per classroom.
Cultural Arts (2 Chair people)
This committee organizes four or more separate
assemblies for the children. This involves evaluating different assemblies and
speakers in order to make an informed decision as to whom to hire.
Community Affairs (1 Chairperson, volunteers)
This committee publicizes school and classroom
events and activities by taking photographs and submitting them to local papers.
The chair people also organize a PTA volunteer fair that will be held in the
fall.
Membership ((2-3 Chair people)
This committee coordinates the PTA membership
drive during the school year among families and staff.
Safety (2 Chair people, volunteers)
This committee identifies areas of concern (e.g.
traffic and parking), work with local policy as necessary to rectify and help
with annual fingerprinting program through the S.P.P.D.
Board of Education Liaison (1 Chairperson,
volunteers)
The chairperson keeps current on all Board of
Education events as well as any legislation matters pertinent to education and/or
children. The chairperson submits a report at the monthly PTA Board Meetings.
Legislation (Chairperson, volunteers)
The chairperson keeps current on all Legislative
matters pertinent to education and/or children. Serves as the liaison between
the local PTA and government.
Website (2 Chair people)
This committee maintains the content of the
J. A. Coles PTA website and J. A. Coles website.
Display Case Support Committee (1 Chairperson,
volunteers)
This committee is responsible for designing
and creating a display case design for a committee or assisting the committee
with ideas or other support. This committee is given a display case schedule
that is prepared by the 1st VP. This committee would receive any additional
direction from the 1st VP.
Fundraising
There are several fundraising activities that
are held year round. These are subcommittees under the 2nd Vice President. The
2nd VP coordinates the following fundraising activities:
· Gift Wrap – A gift-wrap sale is held in the fall. Volunteers are needed to help distribute gift-wrap orders to classrooms.
· Market Day - This fundraiser is held all year long. Food orders are placed monthly with market day. Food is delivered to the school on one designated night per month and then parents come to the school to pick up their orders. Volunteers are needed to make reminder calls when order sheets are due, make reminder phone calls the day before pickup, help unpack and sort items on the evening of the delivery, staple flyers to monthly menus and count into groups.
· Box Tops – This fundraiser involves the collection of box tops for education. Volunteers are needed to count out box tops into groups of 50 to be submitted to General Mills approximately every 2 months.
· School Spirit Clothing – School spirit clothing is sold during the school year and leftover items are sold during school events. Volunteers are needed to help sort, pack and distribute orders.
· Cell Phone and Ink Cartridge recycling reimbursement
· School Supplies – Coles school supplies are sold throughout the year.
· Any other Miscellaneous fundraisers
High School Liaison (1 Chairperson)
This person attends high school functions and
keeps abreast of any current events involving the high school. This chairperson
presents their information at the monthly PTA meetings.
Terrill Liaison (1 Chairperson)
This person attends Terrill middle school functions
and keeps abreast of any current events involving the middle school. This chairperson
presents their information at the monthly PTA Board meetings.