PTA HANDBOOK 2009-2010
NATIONAL PTA MEMBER BENEFITS
COPYING PROCEDURES
PTA COMMITTEE BUDGET
PTA REIMBURSEMENT PROCEDURES
DISPATCH SCHOOL NEWSLETTER
FLIERS
PTA MEETINGS
OFFICE ITEMS
MCGINN LOGO
BUDGET 09-10
PTA COMMITTEE DIRECTORY
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PTA COMMITTEE BUDGET
Each Committee has been allocated an approved budget for this year. For your Committee's
amount, please refer to approved '09-'10 Budget for your amount,
or email Jennifer Power, PTA Treasurer, directly at jandbpower@verizon.net.
All the Committee Chairs are responsible to ensure that Committee
members spend only within approved budget! Committee Member should not
spend without consulting with Chair first!
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PTA REIMBURSEMENT PROCEDURES
1. Reimbursement Requests must be received within 30 days of the program end.
2. All reimbursement requests *MUST* be on the PTA Reimbursement Request
Form. All Forms must be signed by Committee Chair, so Board knows that money
spent was approved by Chair.
3. Receipts *MUST* be attached to the Reimbursement Form...this is a
requirement of all Non-Profits. Should the McGinn PTA be audited, all receipts
must be accounted for.
4. Forms and receipts may be placed in the PTA Treasurer box in the Main Office,
or mailed to Jennifer Power
21 Essex Road, Scotch Plains, NJ 07076
Click here to print a Reimbursement Form
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DISPATCH SCHOOL NEWSLETTER
Our McGinn Newsletter, "The Dispatch" is sent home at the beginning of every
month. PTA Committee Chairs own the responsibility of submitting news for
inclusion no later than the submission deadline.
The Dispatch Deadlines for '09-'10 are the 20th of every month...Oct. 20, Nov. 20...
Late submissions cannot be accomodated.
Dispatch submissions go to: dragondispatch@yahoo.com
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FLIERS
FLIERS:
A. Each flyer should have the McGinn logo on it (you can pull this off the website), the words "Sponsored by the McGinn PTA", and the website (www.spfk12.org/mcginn). Please say something like "...All of this info can be found on the website." We are really going to push the website this year in an effort to more towards a more 'green' environment.
B. The front office has asked that flyers be submitted by only Wendi Deitch (VP Programming) thedeitchfamily@msn.com and Ellen Zimmerman (President) ejzimm@comcast.net. Mrs. Kukucka is trying to streamline the workload for the office staff. If there is a flyer that needs to go out please email it to the appropriate VP and cc Ellen Zimmerman. They will look over the flyer to make sure it has the requirements (see above) and then forward it on to the office. Just let them know when the flyer needs to go out and how many (whole school vs families). Please allow about 3 weeks to get the flyer out.
C. The PTA has purchased insurance for volunteers at PTA events. This insurance is to protect the volunteer from any unforeseen occurrence. Therefore, the insurance company has asked that the words "Sponsored by the McGinn PTA" appear on every flyer.
D. If part of the flyer is a tear off that needs to be returned, please put the name of the event under the tear off section so that when the office gets them back they know what it's for.
E. After the flyer has been approved Ellen Zimmerman will forward it to Amy Mankin to be posted on the website.
COPYING FLIERS:
Please check with the respective VP as to how copying of your flier should be done.
The PTA does have the ability to request that the Main Office absorb *some* (not
all) of our copying needs/cost...sometimes you'll need to arrange to do the copying
yourself.
Please use recycled paper and note on the bottom of the flier that recycled paper was used
CLASSROOM DELIVERY:
Whenever possible, please count out the fliers by classroom before giving to the Office Staff.
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PTA MEETINGS
Committee Chairs, are requested to make every effort to
attend the Meetings this year...and, most importantly, those meetings where you
need to give a report (i.e. the Family Heritage Night Chair Committee should
attend the Oct. & Nov. PTA Meetings to report since the event is end-Oct).
PTA Meetings - '09-'10- Please click here for schedule
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OFFICE ITEMS
- Per Main Office request...If you need to speak to Mrs. Kukucka regarding your
program or event, PLEASE email Mrs. Gleason and request an appointment.
Please do not pop into the office and expect/hope to speak to Mrs. Kukucka.
Mrs. Gleason's email is: Bgleason@spfk12.org
- Building Usage Form: if you're holding your program/event at the school, you
must complete this form...See Mrs. Gleason. This form is required to ensure the
event is properly covered by insurance...this is not an option to forget!!!
- Room Set-Up: If you will need tables, chairs, trash cans, etc., etc. Please
submit a WRITTEN request (event date, time, contact person, time to set up, list
of items needed, etc.), with a diagram of how tables are to be set up to Mrs.
Gleason, who will copy for the school files and give the original to the
Building Maintenance Staff.
Please complete this AT LEAST ONE WEEK PRIOR.
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MCGINN LOGO
Click here for the McGinn Logo
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BUDGET 2009-2010
| |
| |
|
Proposed |
| |
|
Budget |
| |
|
2009-2010 |
| GIFTS |
|
|
| |
Young Peoples Theater |
$500.00 |
| |
|
|
| WAYS and MEANS |
|
|
| |
Apparel Sale (including water bottles) |
$1,800.00 |
| |
Auction/Tricky Tray |
$- |
| |
Book Fairs |
$2,000.00 |
| |
Book Pre-Sale(Author Visits) |
$- |
| |
Box Tops |
$1,000.00 |
| |
Craft Fair |
$2,000.00 |
| |
Dinner Dance |
$500.00 |
| |
Excess Funds Expenditure |
$- |
| |
Family Fun Night/BINGO |
$300.00 |
| |
Gift Wrap |
$- |
| |
Kids Kreations |
$1,000.00 |
| |
Membership Dues(including donations) |
$1,000.00 |
| |
Mini Fair |
$1,500.00 |
| |
Miscellaneous: Magnets/Luggage Tags/Smencils |
$725.00 |
| |
Mom's Night Out |
$350.00 |
| |
Pennies for Pasta |
$500.00 |
| |
Pie Sale |
$600.00 |
| |
Purchase Programs (Parker, Hershey) |
$1,100.00 |
| |
Recycling Day (Fall & Spring) |
$800.00 |
| |
School Photos |
$1,100.00 |
| |
Super Science Saturday |
$200.00 |
| |
Variety Show |
$8,500.00 |
| |
Walk-a-thon |
$2,000.00 |
| |
Subtotal--Ways and Means/Gifts |
$27,475.00 |
| ADMINISTRATION EXPENSES |
|
|
| |
Audit/Tax Filings/Professional Services |
$(225.00) |
| |
Bank Service Charge |
$(25.00) |
| |
Copying Charges |
$(1,000.00) |
| |
County Dues |
$(50.00) |
| |
Dispatch Paper |
$(50.00) |
| |
District Dues |
$(150.00) |
| |
Election Postcards |
$(125.00) |
| |
Incorporation Fee |
$(50.00) |
| |
Insurance |
$(350.00) |
| |
Postage And Supplies |
$(200.00) |
| |
President's Discretionary Fund |
$(400.00) |
| |
Staff Gift - Flowers |
$(100.00) |
| |
Staff Gifts (end of year) |
$(700.00) |
| |
Student Subscriptions |
$(2,000.00) |
| |
Subtotal--Admin Expenses |
$(5,425.00) |
| SERVICES |
|
|
| |
Assignment Pads/Folders |
$(2,400.00) |
| |
Beautification |
$(200.00) |
| |
Chemical Dep (Think Purple Week) |
$(150.00) |
| |
Chemical Dependency Assembly |
$(750.00) |
| |
Citizen Service Committee(Election) |
$(250.00) |
| |
Cultural Arts(Assemblies, In-School Field Trips, Authors Visits) |
$(8,000.00) |
| |
District Awards/HS Scholarships |
$(2,000.00) |
| |
Earth Day |
$(250.00) |
| |
Field Day |
$(150.00) |
| |
Founders Day Dinner |
$(100.00) |
| |
Fourth Grade Celebration Of Learning(Food & Programs) |
$(200.00) |
| |
Fourth Grade Gift Items(Autograph Books & T-Shirts) |
$(600.00) |
| |
Fourth Grade Picnic(Food & Games) |
$(700.00) |
| |
Fourth Grade Recognition Awards |
$(500.00) |
| |
Fourth Grade Recognition Grant Money |
$- |
| |
Health & Safety/Walk To School |
$(150.00) |
| |
Hospitality(Staff App Wk,Sept Lunch,K Picnic,KG Orient,New Parent Recept) |
$(1,000.00) |
| |
Indoor Recess |
$(150.00) |
| |
SERVICES, cont. |
|
| |
Joint PTA Council Awards(Ungar/Choye) |
$(500.00) |
| |
Kids Care |
$(250.00) |
| |
Miscellaneous Services |
$(100.00) |
| |
Family Heritage Night/Respect and Tolerance |
$(850.00) |
| |
Project Graduation |
$(100.00) |
| |
Publicity |
$(250.00) |
| |
Summer Reading |
$(100.00) |
| |
Teacher Grants |
$(1,800.00) |
| |
Teacher's Library Gifts |
$(200.00) |
| |
Web Software |
$(350.00) |
| |
Subtotal--Services |
$(22,050.00) |
| |
|
|
| |
|
|
| OVERALL TOTAL BUDGET |
|
$- |
| |
|
|
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