Duties of PTA Officers

President Duties:

preside at all meetings of the PTA
perform other duties that may be assigned by the PTA association
be a member ex officio of all committees except the nominating committee
coordinate the work of the officers and committees
assist members of the association as necessary to fulfill their duties

 

1st Vice Presidents Duties:

act as aide to president
perform duties of the president in their absence
*serve as Chairperson of Programs

The duties of the Program Chairperson are:

to plan a schedule of PTA programs for the year, before school starts (with PTA board input as necessary)
to provide (with the assistance of the publicity committee), publicity to support the programs
to advertise the programs in the school newsletter
to work in conjunction with custodial staff to assist in access to building and prepare a site plan for the programs
to obtain adequate volunteers for the program (in conjunction with the volunteer coordinator)
to arrange for fraternity, cadet and alumni association support of the program
to target the budgeted amount for the operation of the program
to delegate duties ie- food, decorations, games, set-up, clean-up etc.
to supervise the program as it occurs and troubleshooting any potential problems
to send out thank-you notes, post-event as deemed necessary
to provide any post-event publicity if needed

2nd Vice President Duties:

act as aide to president
perform duties of the president in their absence
serve as Chairperson of Fundraising Activities

The duties of the Fundraising Chairperson are

to determine the annual amount and plan a schedule of PTA fundraisers the year, before school starts (with PTA board input as necessary)
to provide (with the assistance of the publicity committee), publicity to support the fundraisers
to advertise the fundraisers in the school newsletter
to obtain adequate volunteers for the program (in conjunction with the volunteer coordinator)
to target the budgeted amount for the operation of the fundraiser
to delegate duties regarding the operation of the fundraiser
to supervise the fundraiser as it occurs and troubleshooting any potential problems
to provide any post-event publicity if needed

Recording Secretary's Duties:

record the minutes of all meetings
prepare and have for review the previous meetings minutes
have a current copy of the bylaws
maintain the membership list
perform other delegated duties as assigned

Treasure's Duties:

have the custody of all the funds of the association
keep a full and accurate account of receipts and expenditures
make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association
have checks or vouchers signed by two officers, (the treasurer and the president)
present a written financial statement at every meeting
make a full report at the meeting at which new officers officially assume their duties
have the accounts examined according to the auditing procedures outlined in the bylaws.